Meeting Minutes

Moore’s Landing Homeowners Association, Inc.
Annual Meeting Minutes from March 15, 2012
Library at Moore Elementary
6:30 pm


Present: President Ed Liebler
Secretary Lanesia Strange
Treasurer John Wright
Joe Mabry, Member at Large

Meeting called to order by President Liebler.

Secretary Strange noted that we did not have 60% of the homeowners present in order to meet the quorum requirements.

President Liebler adjourned the meeting until 6:31.

At 6:31, President Liebler called the annual meeting to order. When asked if 30% of the homeowners present, Secretary Strange noted the required number of homeowners were present to conduct the annual meeting.

Financial Report presented by Treasurer Wright.

President’s Report presented by Ed Liebler. President Liebler noted that our HOA is a non-profit corporation with the state of Tennessee and that as such we file an annual tax return with the IRS. He noted that 6 homes sold in 2011 and we currently have 3 leased properties. The recent closings indicate that we live in a desirable neighborhood due to the maintenance the homeowners perform. He thanked all the homeowners for their efforts in keeping our neighborhood desirable. Ed then reported that the alleys will be sealed within the next month. By sealing the alleys, we can postpone the nearly $30,000 it would cost to have the alleys repaved for another 10 to 15 years. Thus, the current savings held by the HOA is deemed sufficient and the HOA will lower dues assessed in 2013 so that the HOA breaks-even annually.

Committee Reports
•Architecture Committee – Committee Chairman Joe Mabry noted that in 2011 only 2 fences were requested and approved. He then reminded homeowners that all requests must be submitted in writing and that landscaping changes did not require approval.
•Landscaping Committee – Committee Chairman Ed Liebler stated that the current contract with Sunrise runs through 2012 at which time we would seek bids for future years.
•Social Committee – President Liebler asked the homeowners for suggestions regarding the number of socials annually. The consensus was to continue offering one in the spring and one in the fall. He noted the community garage sale was set for May 5th. One homeowner suggested a movie night and another asked about the Easter egg hunt.

After the committee reports, President Liebler read a letter from Michael Duncan and then addressed each question brought forth in the letter. The homeowner questioned the board’s decision to pay for bookkeeping services and how the amount was determined. A copy of the letter and a detailed response will be included with the minutes from the annual meeting.

New Business
•Election of 2 Board Members – President Liebler opened the floor for nominations for the two board positions that were up for election. He noted each position had a three year term. Alan Gaus nominated Terry Dunham. Bob Marsh seconded the motion. Mark Neubauer then nominated Monica Neubauer for the second open position. Bob Marsh seconded the motion. President Liebler asked if there were any other nominations. No additional nominations were made. Nominations were closed. The homeowners unanimously voted in favor of electing Terry and Monica to serve as board members.
•Proposal to amend the bylaws – President Liebler proposed that we amend the bylaws to change the quorum requirements from 60% to 33% due to the low attendance typically present at the annual meetings. Bob Marsh seconded the proposal. All in favor voted “I”. The vote was unanimous.

The meeting was adjourned.