HOA Board Meeting 4-30-19

MOORE’S LANDING HOMEOWNERS ASSOCIATION

Board of Directors Meeting Minutes

30 April 2019

6:30 PM

Call to Order (Meeting started at 6:29pm)

Approval of minutes of last Board meeting and  Annual meeting

1. Meeting minutes adopted.

Financial Report

1. John Dyess presented financial reports. Reviewed. No questions.

Landscaping Report 

1. Sunrise now comes out every Tuesday. Irrigation system has been activated and is ready for when we need it. 
2. Board action on property that needs work, lawn and bushes. Especially lawn condition of rental properties (nothing but weeds)

1. Need for enforcement of covenants discussed.
2. (ACTION ITEM) Need to put out a general announcement / reminder on condition of lawns. Post to Facebook, include in newsletter, and email? Now that Spring is here, nature is growing quickly. Per covenants (Article IV, Section 19), all lots, shall be maintained in a neat and attractive condition by their respective Owners or Occupants. Include in announcement a reminder about being extra cautious when driving through the neighborhood because more kids will be out playing now with the warmer weather and school will soon be out for the summer. Also, parents need to remind their kids to be extra cautious when biking/boarding/blading/playing in the streets or alleys and give right-of-way to vehicles.
3. Kathy asked how many homes in ML are rentals. Currently there are 4 homes along Lewisburg and one on Meadowglade that are rentals. We may discuss the desired number of rentals at a later board meeting.
4. (ACTION ITEM) All board members are asked to walk the neighborhood, taking note of homes that need attention (marking the address and the work/attention needed). Board will discuss findings and any necessary next steps.

3. Buffer Zone between MLHOA & Moore Elementary School. Ed met with the City of Franklin planner. It was determined that the HOA/Board can determine how they would like to maintain the buffer zones. 
4. Front entrance. Board discussed landscaping proposal from Sunrise for front entrance. It was determined that we would not rip out and re-do the entire front sides landscaping. Instead, we would replace the missing junipers and complete the proposed plan for the front center island. 

MOTION: Complete landscaping proposal as discussed with the total project cost not to exceed $2,500. (Motion made by Chad Schapmire, Second by Jeri Garland, All approved.)

5. Ed Liebler requested a landscaping supplies budget of $200 for miscellaneous items.

MOTION: Provide a landscaping supplies budget of $200 (Motion made by Chad Schapmire, Second by Kathy Caudill, All approved.)

Architectural Report

1. Nothing new to report

Social Committee Report

1. Kathy Caudill presented the social committee’s plan for the year. All activities will be done within budget. Highlights are as follows:

1. Annual easter egg hunt (already happened for this year)
2. Summer movie schedule released. Movies and social hour every month from May - October.
3. Summer Luau (June 23). Summer BBQ with luau theme, games, music, limbo, and possible sno-cone machine.
4. Annual Halloween House decorating contest (October). Winners/prizes announced at the chili cook-off.
5. Annual Chili Cook-Off (October)
6. Progressive Socials. Kelsey Searles is heading up planning two different socials. One is family friendly (snacks/desserts/etc), the other would be 21 and up only (wine tasting/adult beverages). Looking to tag a few of the older kids in the neighborhood to provide baby sitting services for the event (at parent’s expense).

New Business

1. Appointment of committee members. 

• Landscape: Ed Liebler appointed (Need to start a shadow program to make hand-off to the next person easier)
• Architectural: Terry Dunham appointed (Need to start a shadow program to make hand-off to the next person easier)
• Social: Kathy Caudill appointed. Other committee members include Cherie Grammer, Suzanne Lake, and Kelsey Searles. 

2. On street parking regulation. HOA covenants overrides city requirements/regulations.
3. Landscaping around pergola discussed. Will look at removing dead/tired azaleas. Will maintain wisteria on pergola to avoid damaging structure. May look at other options if it becomes too big/heavy.
4. A storage unit has been leased at Stor-Place on Murfreesboro Rd. for the use of the social committee supplies and HOA/Board records. John Dyess, Jeri Garland, and Kathy Caudill all have access keys. 
5. Annual Key Event checklist handout reviewed. Need to make sure all of the items listed are completed as needed. 

Adjourn (meeting adjourned at 7:25pm) 

Attendees:

John Dyess, President

Jeri Garland, Treasurer

Kathy Caudill, Secretary
Chad Schapmire, At-Large
John Cottier, At-Large,
Ed Liebler, Landscaping Committee