MLHOA Board Meeting - June 22, 2016

Moore’s Landing HOA Board Mtg

June 22, 2016

City Alderman Mike Skinner visited with Board prior to meeting commencement-trees along streets of MLHOA, infrastructure of Franklin with growth discussed.  Mr. Skinner asked us to share information received from City Arborist who is visiting the neighborhood on 6/23/16.

Rob Allen, Jeff Long, Terry Dunham, Jennifer Gregg, Korie Hynson, Ed Liebler

Call to Order: 6:30pm    Rob Allen

Treasury Report: Jeff Long

·       All dues paid – current positive balance due to some paying their annual dues.

·       Balance of checking account to be monitored through the year – receivables are less than expenses

Architectural: Terry Dunham

·       115 Spring Cabin Lane – porch rail replaced

·       211 School path – Door color changed

Landscaping: Ed Liebler

·       Water drain inspection completed, signed by Rob Allen, Ed Liebler to submit.

·       Two (2 rotating sprinklers) replaced

·       Sunrise replaced broken sprinkler

·       Maple tree planted on Spring Cabin Lane in median where previous tree was removed.

·       M&M contracted to cut floodplain, agreed to let them bail hay. $145 credit received for this (net cost $575).

o   Board agreed to continue with M&M and allow bailing.

·       West end alley road deteriorating some, Ed to patch.

Social:  

·       Chip Cathey resigned from committee.

·       Movie night and Mexican night planned for summer activities – dates TBD.

·       Korie recommended possibly adding another member to social committee with no children to support movie nights, help with set up and tear down.  Rob to discuss further with Ryan Wilson.

Old Business:

·       Meadowcrest Circle Fence guidelines

o   Proposal petition signed by affected neighbors.

o   Terry to write architectural committee guidelines to be reviewed at next meeting.

·       Tree Replacement: City Arborist, Todd Snackenberg, to visit neighborhood on 6/23 to review issue with trees along streets in ML.

·       Sidewalks – City repaired sidewalks damaged by tree roots, except for Meadowcrest circle

o   Rob to contact City to inquire

·       Flood Plain Culvert  - Discussion about how to proceed resulted in agreement for Ed Liebler to ask M&M for estimate to address.   

·       Children Playing signs – purchased, in use. All agreed they are helpful.

New Business:

·       Parking guidelines – reviewed in quarterly newsletter. 

·       Common areas / Private property – discussion around trespassing in back common area resulted in agreement that existing signs should be replaced, and a new sign posted on sidewalk access to common area.  

o   Proposed ‘Private Property – Residents Only’ for sidewalk access, and ‘Private Property – No Trespassing’ for perimeter signs. - Terry Dunham to secure signs

·       Checking account access

o   John Wright, ML accountant, added to access to checking accoung (Terry Dunham proposed, Rob Allen 2^nd)

·       Bank documents signed to provide secretary, and treasurer access to accounts.

·       Board accepted Korie Hynson’s resignation due to pending relocation in early August.

·       Proposed agenda items for next meeting:

o   Yard of the month / quarter award program

o   Mowed path for walking in common area field – more area mowed for walking path

Next Board Meeting: 9/15/16

Meeting adjourned at 8:35pm – Rob Allen

MOORE’S LANDING HOA

SECOND QTR 2016 NEWSLETTER

ANNUAL MEETING

 The HOA Annual meeting was held on March 10. Korie Hynson was elected to the board for a three year term. Officer elections were held after the meeting and Rob Allen was re-elected President, Jeff Long was elected Treasurer and Jennifer Gregg was re-elected Secretary. Terry Dunham is a returning Board member.

Susie Beck is the coordinator of the Welcome Committee. She asked for additional assistance on the Committee and five (5) members volunteered – Cherie Grammer, Pay Marsh, Allison Trull, Bridget Subock, and Marianne Gilbert. Nancy Baker and Linda Allen are continuing members of the committee.

 NEW NEIGHBORS

 Chad Schapmire: 116 Spring Cabin Ln

Oscar & Khristine Olguin: 1057 Lewisburg Pike

DRIVE SLOW

 With warmer weather finally arriving the neighborhood, children will be outside playing. They sometimes forget about looking before crossing or playing in the streets. So please drive carefully and VERY SLOWLY and communicate to everyone in your household to drive slowly.

CLEAN UP, FIX UP, PAINT UP

 After a hard winter, it is time to plan maintenance on your property, such as: pruning and mulching your bushes, trimming trees (both over the sidewalk and street), touch up painting of trim and porch railings, re-stain aging fences (if your fence is looking a little gray, it is telling you it is time to re-stain).

Those who constructed a fence last fall, please remember that the approval of the fence included applying a stain or preservative after the wood aged.

YARD SALE

 If you are interested in participating in the 2016 Moore’s Landing Yard Sale, please contact Jennifer Gregg at Jennifer.d.Gregg@gmail.com, or 615-708-6000. Based on interest, a date in mid-May or early June will be selected and Jennifer will coordinate advertising, homeowner permits, and coordination of the goodwill truck. 

If there is minimal interest in a neighborhood sale, Jennifer will arrange for a goodwill truck to come to the neighborhood for ease of donating.

GARDEN

 We will have the community garden again this year. Blake Gregg will be sending out info soon. If you have questions about participating, or have suggestions, please contact Blake Gregg at Blake.Gregg@gmail.com or 615-364-4312. 

MLHOA Association Annual Meeting Notes – 3.10.16

The annual meeting of the MLHOA was called to order by President Rob Allen at 6:35 PM March 10, 2016 at Moore Elementary School.  Forty-two (42) members were present, thirty (30) in person and twelve (12) by proxy.

President Rob Allen began by thanking Ed Leibler for his 10 years of service to the Board, and mentioning that Ed will be leaving the Board in 2016, but will continue to help with landscaping issues.

Treasurer Ed Leibler presented the Financial Report, indicating that 100% of dues had been collected.  He explained that dues are past due as of the 10^th of the month in the quarter in which they are due, and that a $10/per month would be assessed for late fees. The annual budget was mostly on target for the year, with the minor exception of charges incurred for tree/shrub removal.  Ed explained that the budget was intentionally developed with a dues amount that would result in an annual shortfall of approximately $3000, with the intent of reducing our reserve to approximately $30,000. The 2016 budget would require dues of $35/month per resident to achieve a balanced budget.   It is anticipated that dues will be increased next year from $29 to $32 to lessen the annual shortfall until a $30,000 savings reserve is reached.  The budget for 2016 includes $1500 for “Professional” services, which accounts for John Wright’s accounting services (a former homeowner who no longer does this on a volunteer basis).

Rob presented the President’s Report, indicating that sidewalk repair had been completed by the City recently because of tree roots encroachment.  Rob thanked Board members for a successful year, and explained the Board’s general policy of minimal regulation and personal discussion of any contentious issues.  Rob encouraged member participation on the Social Committee and Board membership opportunities.  Rob pointed out the need for homeowners to use the dog waste stations. A homeowner asked about the potential of a neighborhood pool.  Rob explained that this issue had been previously addressed by the Board, and that this would be cost-prohibitive and various state and federal regulations would be nearly impossible to overcome.

Terry Dunham presented the Architectural Committee Report, indicating that fifteen (15) requests had been submitted for the year (primarily fences, porches, door colors, etc.)  He explained the requirement for submission of requests by homeowners for improvements, indicating that anything beyond routine maintenance should be brought to the AC’s attention for potential approval.  A discussion of additional lighting at the front was held, but was generally not considered a priority.  A question was also raised about delivery trucks damaging tree branches.  Terry mentioned that pruning of trees in front of each house was the responsibility of each homeowner, but there was interest in the Board’s identification of a landscape company that might be contracted to help with this issue throughout the neighborhood.  Terry also mentioned the need for homeowners to stain fences that have yet to be stained, and to re-stain those that had been previously stained if necessary.

Rob thanked the members of the Social Committee (Ryan Wilson and Korie Hynson) for their past service.  Ryan gave a summary of activities that the Committee sponsored during the past year, and presented a list of proposed activities for 2016. Rob explained the availability of the neighborhood garden and that Blake and Jennifer Gregg can be contacted for further information and assistance.

Susie Beck was introduced as coordinator of the Welcome Committee.  She asked for additional assistance on the Committee and five (5) members volunteered – Cherie Grammer, Pay Marsh, Allison Trull, Bridget Subock, and Marianne Gilbert. Nancy Baker and Linda Allen are continuing members of the committee.

The floor was opened for nominations to fill one Board member position (Ed Leibler’s).  Greg Policastro and Korie Hynson were nominated.  Korie Hynson was selected by vote of the membership to fill the vacant position.

The meeting was adjourned at 7:30PM.

Moore's Landing Board Meeting, 2.10.16

Moore’s Landing HOA Board Mtg

February 10, 2016

Rob Allen, Ed Liebler, Terry Dunham, Jennifer Gregg

Call to Order: 6:35pm       Rob Allen

Treasury Report: Ed Liebler

·       2015 Tax Return complete - $7 owed for interest accrued (Federal Non Profit Corp Income Tax)

·       2016 HOA Registrations filed with state

·       2015 Budget vs Actual reviewed

o   $30,476 budgeted, $30,038.35 actual

Architectural: Terry Dunham

·       No news to report

Landscaping: Ed Liebler

·       Sunrise contract renewed – 2 years

·       Current contract for bush hogging flood plain is being cancelled, Ed searching for new company / representativ

Social:   

·       No report

·       Requested report out at annual meeting

Old Business:

·       Meadowcrest Circle Fence guidelines – topic tabled

·       Tree Replacement recommendations: (guidelines indicate ‘like tree’) – Terry to bring additional recommendations to next meeting.

·       Sidewalks – City repaired sidewalks damaged by tree roots, except for Meadowcrest circle

o   Rob to contact City to inquire

·       Light @ Entrance - Following evaluation of options, cost-benefit analysis not positive.  No further action

·        

·       Flood Plain Culvert  - Further action to be taken when weather warms. It will likely occur in summer when ground has dried out, creating positive conditions for such work.  

·       Speed bumps in alleys – Further research resulted in finding option for $98 from Home Depot (4’lX2’wX2”h)

o   This more cost effective option to be re-evaluated in Spring to determine whether to proceed

·       Children Playing – On hold, Rob to research cost of sign

·       2016 Budget Approved via email exchange during January

New Business:

·       Social committee guidelines approved by email

o   Social Committee includes: Ryan Wilson, Chip Cathy, Jennifer Quiagliano

·       Committee member candidate approval (motion – Jen / 2^nd – Rob)

o   Social

o   Architect – min 3 members to be nominated @ board meeting following annual meeting

o   Landscape – Ed Liebler (Motion Jen / 2^nd Rob)

·       Annual meeting agenda reviewed / set

·       Annual Board Meeting date: 3/10/16 @ Moore Elementary cafeteria

Next Board Meeting: TBD

Meeting adjourned at 8:12pm – Rob Allen

Moore’s Landing HOA Board Mtg

November 18, 2015

Rob Allen, Jeff Long, Ed Liebler, Terry Dunham, Jennifer Gregg

Call to Order: 6:30pm       Rob Allen

Financials Reviewed: Ed Liebler

• ·       2015 Budget presented at November meeting

o   Projections including outstanding expenses reflect ending 2015 with approximately $2400 in account

Architectural: Terry Dunham

• ·       210 School Path Lane – Fence
• ·       316 Meadowglade Ln – finished

Landscaping:

• ·       Property aerated and reseeded
• ·       Irrigation turned off early November
• ·       Pruning of trees started, and will be finished before month end

Social:   

• ·       Cookies & Santa scheduled for 12/19 @ 10:30am in pergola area

Old Business:

• ·       ‘Did you know’ section to be added to the quarterly newsletter to help educate homeowners on commonly asked questions, and information

o Intend to share with new homeowners and existing

o   1^st to be distributed with December newsletter

• ·       Sidewalk / tree issue discussion continued
•      Ornamental trees that grow slow, and do not get very tall were discussed
•      Terry / Rob to do research on height / diameter recommendations for replacements
• ·       Entrance lighting

o   Suggestion to consider pole light similar to light directly across the entrance (LED adjustable light being considered)

§  Present proposal at annual meeting if board agrees in January this is a good alternative

• ·       Flood Plain Culvert – new neighbor who has construction experience consulted with to look at area and make suggestions about best place for culvert.  It’s been too wet of late. Will bring to board attention as soon as possible.
• ·       Fences on flood plain properties

o   Discussion to be continued, with possible architectural guideline

• ·       Speed bumps in alleys

o   Motion for 1 @ crossing of north / south alley behind schoolpath made by Terry Dunham.  Second by Rob Allen.

• ·       Children Playing signing cannot be posted within neighborhood – dead issue.
• ·       Speed Limit Sign
•      Request City place speed limit sign - Rob Allen to request speed limit less than 30mph. 

New Business:

• ·       2016 Budget presented with Sunrise budget proposed to remain the same – still outstanding

o   Ed Liebler to share following final negotiations

o   Adjustments to admin for bookkeeping based on hiring / paying John who previously resided in ML.

• ·       Annual Board Meeting date: 3/10/16
• ·       Request serial numbers of movie equipment from social chair, Ryan Wilson, for record keeping purposes.

 Next Board Meeting: Jan 20, 2016 @ 6:30pm

Meeting adjourned at 8:38pm – Rob Allen

______________________                                     ________________________

Rob Allen, President, MLHOA                   Jennifer Gregg, Secretary, MLHOA

Moore’s Landing HOA Board Mtg

September 30,  2015

Attending: Rob Allen, Jeff Long, Ed Liebler, Terry Dunn, Jen Gregg

Call to Order: 6:35pm    Rob Allen

Financials Reviewed: Ed Liebler

• ·       Water bill reduced due to leak being fixed in sprinkler system pipes in pergola area
• ·       Expenses for tree trimming along Spring Cabin, and other areas reflected
• ·       Possible options for replacing tree cut down on Spring Cabin include Maple – to be reviewed further at November meeting
• ·       2016 Budget to be presented at November meeting

Architectural: Terry Dunham

                  6 requests reviewed / approvd since June

• ·       210 School Path Lane – Fence
• ·       112 Spring Cabin – garage door
• ·       104 Spring Cabin – fencing and walk
• ·       313 Meadowglade Ln – Front Porch replacement
• ·       315 Meadowglade Ln – Screened in rear porch
• ·       208 Schoolpath – fence

Landscaping:

• ·       Sprinkler in pergola area repaired
• ·       4 Azaleas replaced in pergola
• ·       Pruning of bushes to occur before year end
• ·       Irrigation to be turned of in November

Social:  

• ·       Chili Cook off scheduled for 10/10
• ·       Movie nights to be scheduled thru fall, weather permitting

New Business:

• ·       Structural & Landscaping changes: Terry to present a proposal at November meeting that would be communicated to homeowners indicating such changes are to be submitted for review.
• ·       Speed limit in neighborhood discussed: Rob to contact city of Franklin to determine if a specific speed limit can be posted within neighborhood.
• ·       Speed bumps proposed just past halfway points of alleys perpendicular to Spring Cabin and Meadowglade Lane. - Terry to present plan and expense at November meeting
• ·       Trees bordering sidewalks: some are causing issues with sidewalks.

·       Removal and replacement of trees will be at owner’s expense.

·       Homeowner will be required to replace with like tree.  

·       A list of similar / approved trees to be presented at November meeting. 

• ·       Sidewalk maintenance is at owner’s expense – this information outlined in section 6 of bylaws, and will be included in the next Newsletter as a ‘Did you know’ reminder.
• ·       Entrance lights – Ed and Terry continue to research and pursue possibilities.
• ·       Flood plain culvert proposed between fields proposed to allow landscaping company to pass between fields without having to enter thru Moore Elementary property.  

·       Ed Liebler to present estimated costs at next meeting for review.

• ·       Children playing sign proposed at either entrance of Meadowcrest Circle. Rob to research options and present possibilities /expense at November meeting.
• ·       Proposed fence changes for houses along Meadowcrest circle backing up to flood plain discussed.  Terry to bring further points for discussion at November meeting.

Next Board Meeting: Nov 18, 2015 @ 6:30pm

Meeting adjourned at 8:33pm – Rob Allen

______________________                                     ________________________

Rob Allen, President, MLHOA              Jennifer Gregg, Secretary, MLHOA