Board Meeting Minutes August 2014

MLHOA Meeting Minutes

Tuesday August 5, 2014: 306 Meadowglade Lane

In Attendance:  Ed Liebler, Rob Allen, Terry Dunham

At 7pm, Ed called the meeting to order

President Ed Liebler read the April minutes, which were previously approved via e-mail

Financial report for July and YTD was distributed and reviewed

Committee Reports:

Architecture Committee – Terry reported there were four (4) requests submitted, reviewed and approved by the committee since the April meeting; originals on file in the architecture committee binder

Landscaping Committee - Ed reported:

annual report due to City of Franklin by 7/1/2014 was completed and sent
HOA has a dead cherry tree at the end of Meadowglade; Sunrise estimated $300 to replace; Motion made by Ed to approve expenditures for replacement; Rob seconded motion and was approved
It was noted while mowing flood plain that what appears to be a 6-8” deep sinkhole has recently developed in the north field approximated 30 yards into the flood plain from the sidewalk spur.  Will continue to observe
Ed is currently manually sealing cracks in the alleys; will send out an e-mail notification as needed

Social Committee – no report

Welcoming Committee – Chairperson Susie Beck requested additional members and Linda Allen and Jeannie Dick volunteered

Old Business:

Update by-laws with past amendments – completed and on record

Developing a “Contractor List” for resident’s reference – tabled until this winter timeframe

 Waterproof entrance brick wall and columns – estimate of $750 submitted by J.P. Woodford; currently seeking second estimate

New Business:

Terry volunteered to be interim secretary. Ed nominated Terry; seconded by Rob and approved

Gate latch and lockset for 1041 Lewisburg entrance gate (HOA responsibility) requires replacement; quote submitted by Curt Newby for $175; Motion made by Terry to approve monies for replacement; seconded by Ed and approved

With no other new business, Rob made a motion to adjourn, seconded by Terry; meeting adjourned at 8:15p

 

Spring Social

Spring Social with egg hunt and BBQ dinner to be April 12, 2014, 4:00pm. 

 

The younger children will hunt in the Meadowglade median at 4:00pm.  The older ones will hunt in the flood plain immediately following.  If you want to participate in the egg hunt, please drop off 12 stuffed, taped eggs per child at Korie's house (211 Schoolpath Lane) by Thursday, April 10th. If you do not have young children, feel free to skip the egg hunt and join in for the social dinner around 4:30pm.

 

RSVP by April 10 to Emily at 615-573-4134 (tyleremilyd@yahoo.com ) or Korie at 318-393-1231 (mkhynson@yahoo.com)

Community Garden

The community garden is getting ready to start up again, there is lots of space available and a great way to get to know your neighbors.  There will be in informal meeting in mid-April to discuss the layout and planting dates.
Families with interest are encouraged to contact Kristie Womble to get involved this year. 
615-238-7149(cell) or kristiewomble@hotmail.com

Meeting minutes from the March 13, 2014 board meeting are posted on the About the Board page.

MLHOA Annual Meeting March 13,2014

Date:  Thursday March 13, 2014
The Meeting was Called to order by President Ed Liebler
A quorum was present.
Treasurer’s Report was given by Treasurer John Wright
President’s Report was given by President Ed Liebler

Old BusinessCommittee Reports

• Social Committee – Spring Social with egg hunt to be April 12, 2014. RSVP by April 10 to Emily at 615-573-4134 (tyleremilyd@yahoo.com ) or Korie at 318-393-1231 (mkhynson@yahoo.com)
• Architectural Committee – Fence options were reviewed.  Two new front door paint color options were presented to the Members.
• Landscaping Committee – New Contract with Sunrise.
Reminder about the Pine Trees in the common ground behind Meadowglade – the Association will remove them if dead, but not replace them.
The alleyway will be resealed this year. It needs frequent attention because of the water drainage on the alley near Lewisburg.
The brickwork on the front entrance will have some work done on it to strengthen or seal the grout. 

Update on the Community Garden – Several families participated and there was lots of food that came from the garden, despite the flood. Families with interest are encouraged to contact Kristie Womble to get involved this year. 615-238-7149

New Business

• 2 New Board members were elected unanimously. Dale Strubbe and John Wright rolled off the board. Kristie Womble and Rob Allen were voted on as the new board members for 3 year terms each.
• Garage Sale will be held Saturday, May 3^{rd, 2014.}   Contact Jennifer Blake to get your permit. 615-708-6000(cell) 615-591-4681(hm)　

The meeting was adjourned.